The Ohio Library Council, Ohio Attorney General's Office, and the Ohio Historical Society have made available numerous information resources to assist libraries with the new Open Records law set to go into effect on September 29, 2007.
Under the new law, public libraries are required to perform a number of tasks including developing and implementing new policies as well as completing and submitting several new forms to the Ohio Historical Society.
Below are links to valuable information that libraries will need to comply with the new regulations.
Forms
Form RC-1 – Application for One-Time Disposal of Records
Form RC-2 – Schedule of Records Retention and Disposition
Form RC-3 – Certificate of Records Disposal
Record Inventory Form
Publications
Public Records Law Q & A
Ohio Library Council
Frequently-Asked Questions
Ohio Historical Society
Electronic Records Guidelines
A list of resources that have been adapted for local government entities from resources created for state agencies by the Ohio Electronic Records Committee.
Sample Library Records Retention Schedule
Ohio Historical Society
Local Government Electronic Records Guidelines – including sample E-mail policy
Ohio Historical Society
Local Government Records Program
An overview of the agencies and organizations responsible for records management, disposition and preservation of records for the State of Ohio.
Presentations
Open Records Information Webcast (includes update on new library funding for 2008)
By
Lynda Murray, OLC Director of Government and Legal Services
Webcast
(September 18, 2007)
Open Records Webcast PowerPoint Presentation
By Lynda Murray, OLC Director of Government and Legal Services (September 18, 2007)
2007 Ohio Sunshine Law Update: Highlights of HB 9
By Jeff Clark, Assistant Attorney General, State of Ohio
PowerPoint presentation at OLC Open Records Workshop (August 14, 2007)
Local Government Records: An Introduction to Records Management, Disposition, and Preservation for Ohio Libraries
By Pari Swift, Assistant State Archivist, Ohio Historical Society
PowerPoint presentation at OLC Open Records Workshop (August 14, 2007)
Library Record Confidentiality: A Review of ORC 149.432
By Jon Iten, JD, Vorys, Sater, Seymour and Pease
PowerPoint presentation at OLC Open Records Workshop (August 14, 2007)
Helpful Links
Model Open Records Policy - OLC Legal Comments
Ohio Historical Society – Local Government Records Program
Ohio Historical Society – Local Government Records Management Listserv
To allow for open discussion of records management/archives issues being faced by Ohio 's local government entities.
Ohio Attorney General's Web Site – Model Public Records Policy
